Team Member Privacy Notice
1. Purpose of This Notice
This notice is for employees and team members who have been invited to join a business on Quibit Suite. It explains what personal data the platform collects about you, how it is used, and what rights you have.
Note: Your employer (the business owner) is the data controller for data collected about you within their Quibit Suite account. Quibit, Inc. is the data processor — we store and process the data on your employer's behalf.
The business that invited you to Quibit Suite controls what is recorded about your work activity. For questions about your employer's data practices, contact them directly. For questions about how Quibit, Inc. protects that data, contact us.
2. What Data Is Collected About You
When you join a business on Quibit Suite, the following data is collected:
2.1 Identity & Account Data
Name and display name
Email address and/or phone number (used for invitation and login)
Profile photo (if you choose to upload one)
Role and job title assigned by your employer
2.2 Work Activity Data
Tasks assigned to you, their deadlines, and your completion status
POS transactions you process on behalf of the business
Messages you send in business team channels you are a member of
Login times and active session information
Actions you take within the platform (product edits, invoice creation, etc.)
2.3 Attendance & Scheduling (if enabled)
Shift schedules assigned by your employer
Clock-in and clock-out records
Leave requests and approval status
Attendance features are optional and must be explicitly enabled by your employer. If your business does not use them, this data is not collected.
3. How Your Data Is Used
Your data is used for the following business purposes:
3.1 Operational Use
Authenticate you and control your access to business features
Assign tasks and track their completion
Attribute POS transactions and edits to the correct team member (accountability)
Facilitate communication within your business team
Generate business reports that may include activity attributed to you
3.2 Security & Audit
Maintain an audit trail of actions taken within the business platform
Detect unauthorized access or unusual activity
Resolve disputes or investigate incidents
Audit logs are permanent — actions you take on the platform are recorded and cannot be deleted by you or your employer.
4. Who Can See Your Data
Your work activity data is visible to the following parties:
4.1 Your Employer (Business Owner/Admin)
Full visibility of your task assignments and completion history
POS transactions processed under your account
Login times and active session status
Messages in business channels you are a member of
Your assigned role and permissions
4.2 Other Team Members
Your name and profile photo are visible to other team members in the same business
Messages you send in shared team channels are visible to channel members
Your role and title may be visible within the team depending on employer settings
4.3 Quibit, Inc.
We process your data only to operate the platform
Quibit support may access your account data when handling a support request from your employer
All internal access is logged and audited
4.4 Who Cannot See Your Data
Other businesses on the Quibit Suite platform cannot see any of your data
Your data is not shared with third-party advertisers
Your employer's customers cannot see internal team data
5. Your Rights
As a team member on Quibit Suite, you have the following rights regarding your personal data:
5.1 Rights You Can Exercise Directly
Update your own profile information (name, photo, phone number) in account settings
View your own task history and completion records
Leave optional team channels
View which channels you are a member of
5.2 Rights Mediated by Your Employer
Request a copy of work activity data attributed to you (submit to your employer first)
Request correction of inaccurate personal information held by the business
Request deletion of personal data upon leaving the business (subject to audit retention requirements)
Since your employer is the data controller, requests related to business records should be directed to them. If they do not respond, you may contact Quibit, Inc. directly.
5.3 Rights with Quibit, Inc. Directly
Access your Quibit/QuiTalk account data (separate from Suite business data)
Delete your personal Quibit account at any time (this does not remove you from employer's business records)
Contact Quibit privacy team for requests your employer has not addressed within 30 days
To exercise rights directly with Quibit, Inc., contact [email protected].
6. When You Leave the Business
When your employment ends or your access is revoked by your employer:
6.1 Immediate Effects
Your access to all business features is revoked immediately
You are removed from all business channels
You cannot view business data, reports, or communications
6.2 Data Retained After You Leave
Your task completion records and POS transaction history remain in the business audit trail
This data is retained for up to 3 years for employment accountability purposes
Your personal contact details are retained only as long as the employer needs them
You may request deletion of personal contact details (name, phone, email) from your employer after leaving
Work activity records (what tasks you completed, what sales you processed) are part of the business's permanent audit log and cannot be deleted — this is standard employment record practice.
7. How Your Data Is Protected
Quibit, Inc. applies the following protections to your personal data on the platform:
7.1 Security Protections
Your login credentials are encrypted — never stored in plaintext
All platform communication is encrypted in transit (TLS 1.3)
Your data is isolated to your employer's business — no cross-business leakage
Role-based access ensures only authorized roles can see your activity records
8. Questions & Concerns
For questions about your personal data on Quibit Suite:
8.1 Contact Your Employer First
For questions about what your employer has recorded about you, requests to access or correct your data, or concerns about how your employer uses your information — contact your employer directly, as they are the data controller.
8.2 Contact Quibit, Inc.
If your employer does not respond within 30 days, or if you have concerns about Quibit, Inc.'s own data practices:
For questions about this policy, contact [email protected]
© 2026 Quibit, Inc. · Version 1.0· Last updated 2026-05-25